Universiteit Leiden

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Research Committee

The Research Committee acts as an advisory body with respect to the activities of the Executive Board.

Tasks

Members of the Research Committee provide solicited or unsolicited advice to the Executive Board on research programmes and research proposals of PhD candidates.

Members

Submitting Proposals

1st, 2nd, 3rd, 4th source of funding
Every proposal for training of and research by a PhD candidate (1st, 2nd, 3rd, 4th source of funding) must be submitted by the PhD supervisor (promotor) to the Research Committee by means of PhD Training and Supervision Plan format provided, and within 3 months after the start of the PhD project. If possible, the proposal should be accompanied by the data management plan (DMP) for the same project. The proposal and DMP should be sent by email to Drs. C.J. Donner, secretary of the Committee. The submission of the proposal to the Research Committee is in addition to the uploading of the PhD training and Supervision Plan in the LUCRIS GSM Module by the PhD candidate (see the FSW Graduate School website).

External PhD candidate and applications for PhD grants:
A proposal for training and supervision of an external PhD candidate must be submitted by the Supervisor of the PhD to the Research Committee at least 3 months prior to the intended start of the PhD project by means of the PhD Training and Supervision Plan format. After the Research Committee has advised the Scientific Director and after approval from the Scientific Director, admission to the Graduate School can be  arranged, and the PhD can then submit the Training and Supervision Plan via the LUCRIS Graduate School Module.

A proposal for training and supervision of a PhD that is part of a non-Dutch grant application (e.g. a China Scholarship Council grant or a Turkish Grant) has to be submitted to the Research Committee by the PhD supervisor by means of the PhD Training and Supervision Plan format at least 6 weeks prior to the deadline for the grant application. After the Research Committee has advised the Scientific Director and after approval from the Scientific Director, admission to the Graduate School can be  arranged, and the PhD can then submit the Training and Supervision Plan via the LUCRIS Graduate School Module.

Process

The secretary of the Committee will send the proposal and DMP to 2 evaluators (committee members). Externally funded proposals that have already been ‘peer-reviewed’ will be generally evaluated by the committee based on the following criteria: embedding, feasibility, data storage, and training plan. All other proposals are also evaluated on scientific quality.

The result of the evaluation (approval, rejection, revision required) will be communicated by email as soon as possible and no later than 3 months after the proposal has been submitted. Proposals that are part of a non-Dutch grant application will be assessed within 4 weeks. After approval of the PhD Training and Supervision Plan by the Research Committee, the PhD Supervisor must approve the Plan in the LUCRIS GSM module and upload the letter of approval from the Research Committee. In case a revision of the Training and Supervision Plan is required by the Research Committee, the PhD candidate should first upload a revised version of the Plan.

Accompanying letter for the METC
A request for an accompanying letter from the Research Committee for the METC can be submitted via email to the secretary of the Committee: Drs. C.J. Donner, CDonner@FSW.leidenuniv.nl. The secretary will pass on the request to 2 evaluators (committee members).

The committee assesses the proposal with regard to content and fit with the research conducted within the Institute of Psychology. If the Committee approves the proposal, a letter for the METC will be produced stating that the study fits the Institute’s research programme. Should committee members have additional advice, the researcher will be advised through email or by letter of this. If the proposal is not approved, the request for an accompanying letter will be rejected.

Data management

Researchers of Leiden University need to be familiar with the Research Data Management Regulations

As of June 2016, new PhD candidate are required to write a data management plan. This plan will be written:

This training is offered twice a year at the Institute of Psychology. PhD candidates submit their data management plan to the Research Committee within 6 months of the start of their PhD project, and ask for approval.  

Archiving of published research data
According to the Guidelines for the archiving of academic research for faculties of behavioural and social sciences in the Netherlands, researchers in the institute are obliged to archive their published research data for a minimum of 10 years in DataverseNL.

Within one month after the definitive publication of a manuscript a researcher provides a 'publication package', compiled according to this instruction. PhD candidates provide a publication package for each chapter of their dissertation, to be archived when the dissertation is sent to the doctorate committee.

Questions?

Contact

Secretary Research Committee, 
addressed to Ms. Corry Donner, MSc
Institute of Psychology
Leiden University
PO Box 9555
2300 RB LEIDEN

cdonner@fsw.leidenuniv.nl
Room 2A49
Tel: +31 (0) 71 527 6661

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