Universiteit Leiden

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Office of the Beadle

Responsibilities

The Office of the Beadle is responsible for organising PhD defence ceremonies, inaugural lectures and valedictory lectures, and should be contacted for matters relating to PhD defence ceremonies, such as reserving a date.

Position within the University

In organisational terms, the Office of the Beadle is part of the Management Support section of Leiden University’s Administration and Central Services.

Beadle office employees 

Erick van Zuijlen, head of Beadle office, beadle and custos
Frank Geerlings, beadle
Tineke Schutte, beadle
Rob Vervark, secretary

Contact

Email pedel@bb.leidenuniv.nl
Tel. 071 527 7211
Postal address Office of the Beadle 
Rapenburg 73
2311 GJ Leiden
Visiting address Academy Building 
Rapenburg 73 
2311 GJ Leiden 
Plan your route

You can contact the Office of the Beadle for:

PhD ceremonies used to take place in the Senate Chamber or in the Great Auditorium. The candidate, accompanied by their two assistants (paranymphs) sat opposite the Rector Magnificus and the members of the PhD Committee and Examining Committee and defended their thesis for 45 minutes in the presence of family and friends. Following this, the beadle entered the room and concluded the defence by announcing ‘Hora Est’.

However, in the light of the coronavirus restrictions, the university has been forced to make a number of adjustments to the ceremony proceedings. Ceremonies are now held in the Telders Auditorium instead of the Senate Chamber, and fewer people are allowed to attend. The Examining Committee attends and participates in the ceremony via a video link. If the candidate wishes, people who are interested in watching the defence can also view the ceremony via livestream. 

PhD section of the website

The PhD section on our website contains everything you need to know about organising your PhD ceremony. Here you can read about the PhD track, how to plan your PhD ceremony and the regulations that apply. You will also find important information on the dress code and on changes made to the ceremony proceedings due to the coronavirus.

If you can’t find what you are looking for, please contact the Office of the Beadle. 

Downloads

You will find comprehensive information on all aspects of an inaugural lecture in the Protocol for Inaugural Lectures, which is available on our website.

Please note, however, that the information in this document relates to ‘normal’ circumstances; they do not take into account the coronavirus restrictions.

You should, therefore, also read the Protocol for Inaugural Lectures during the Coronavirus Pandemic. As long as the restrictions are in place, this protocol takes precedence regarding the location, the number of attendees allowed, the reception and the livestream.

The Protocol for Valedictory Lectures contains useful information and tips for organising a valedictory lecture. However, this document also relates to ‘normal’ circumstances. The location, number of attendees, reception and live stream must all be in accordance with the applicable coronavirus measures. These rules are the same as for inaugural lectures: Protocol for Inaugural Lectures during the Coronavirus Pandemic.

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